Job Description

Job Summary
We are seeking a Project Coordinator for a construction-focused opportunity in Irvine, CA. This role is ideal for a detail-oriented commercial construction professional with 3 to 5 years of experience supporting project teams, managing documentation, coordinating billings, and handling contract-related communication. The Project Coordinator will support multiple project managers, project engineers, and superintendents across commercial and industrial construction projects. This position offers a strong team environment, supportive leadership, and the opportunity to be a key administrative and operational partner throughout the full project lifecycle.

Key Responsibilities
- Support project managers, project engineers, and superintendents with project documentation from setup through closeout.
- Prepare, issue, upload, and track purchase orders, subcontracts, subcontractor change orders, owner change orders, and related project records.
- Compile and submit owner billings, pay applications, backup documentation, subcontractor invoices, and conditional waivers.
- Coordinate client, subcontractor, and vendor communication related to billings, documentation, permits, closeout items, and project requirements.
- Maintain accurate project information in Procore and client software platforms, including budgets, schedules of values, meeting minutes, logs, and reports.
- Assist with administrative project controls, including submittals, RFIs, change order documentation, weekly reports, and project closeout packages.

Compensation and Benefits
Salary range: $55,000 to $63,000 per year.
Hourly range provided: $26 to $30 per hour, based on experience.
Schedule: Monday through Thursday in office, 8:00 a.m. to 4:00 p.m., with remote work on Friday.

Location: Irvine, CA

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required qualifications and skills:
- 3 to 5 years of experience in a commercial construction project coordinator or similar construction administrative support role.
- Experience with commercial construction billing processes, contracts, purchase orders, change orders, and client correspondence.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience using Procore for project documentation, billing support, reporting, meeting minutes, logs, or related project coordination tasks.
- Ability to collect, review, organize, and submit accurate project documentation and billing backup.
- Strong communication skills with the ability to interact professionally with project managers, project engineers, superintendents, subcontractors, vendors, and client support teams.
- High attention to detail, strong follow-through, and the ability to manage multiple projects and deadlines.
- Ability to work from the main office Monday through Thursday and attend weekly staff meetings.

Preferred Qualifications
- Experience supporting ground-up construction or industrial facilities and infrastructure projects.
- Familiarity with client proprietary billing or construction management software platforms.
- Experience preparing closeout documentation, permit support documents, weekly project reports, RFI logs, change order logs, and meeting minutes.
- Prior experience working closely with accounts receivable, project accounting, or construction billing teams.

Job Tags

Hourly pay, Contract work, Temporary work, For subcontractor, Work at office, Remote work, Monday to Thursday

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