Job Description

The Technical Assistant provides comprehensive administrative and operational support to the Administrative Manager, Project Supervisor, technical staff, and consultants within the business line.

This role is responsible for managing complex scheduling needs, coordinating and documenting business development activities, and ensuring the smooth execution of internal and external engagements. The successful candidate will demonstrate exceptional attention to detail, the ability to manage multiple tasks across various platforms, and a proactive approach to anticipating team needs.

This position requires a high level of organizational skill and the capacity to support a large, multidisciplinary team in a dynamic and fast-paced environment. This candidate will support all administrative aspects of report preparation, general office functions, and business development and sales activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serve as primary office administrator and point of contact for internal coordination
2. Manage complex scheduling across multiple calendars and platforms (e.g., Outlook, Teams, WebEx)
3. Prepare, edit, format, and style technical reports and project documentation with high attention to detail
4. Coordinate travel logistics for team members, including conferences, business travel and client meetings
5. Track and prepare expense reports and reconcile travel-related costs
6. Maintain and organize business line supplies, file systems, and templates
7. Support QA/QC processes for deliverables, including binder preparation
8. Administer CRM software for proposal and project tracking, ensuring data accuracy and timely updates
9. Assist with internal and external communications, including client correspondence
10. Coordinate and support business development and sales activities such as:
11. Trade show registrations, booth staffing, and follow-up
12. Seminar planning and on-site support
13. Marketing campaigns and proposal development
14. Attendance and note-taking for BD meetings and calls
15. Monitor upcoming events, deadlines, and opportunities, and proactively alert team members
16. Serve as business line quality and safety coordinator, ensuring compliance with relevant regulations

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Proven ability to manage multiple tasks and priorities across digital platforms
2. Strong organizational and time management skills
3. Excellent written and verbal communication abilities
4. Experience supporting large teams or departments
5. Ability to interpret instructions and take initiative beyond assigned tasks
6. Comfortable working independently and collaboratively
7. Familiarity with CRM systems, Microsoft Office Suite, and virtual collaboration tools

EDUCATION and/or EXPERIENCE

B.S. degree in environmental science or comparable field.

One year related experience and/or training; or equivalent combination of education and experience.

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