Job Description

Prestigious private equity firm is seeking a Director of Administration to oversee and manage the firm’s administrative operations, with a primary focus on leading and developing a team of seven Executive Assistants who provide high-level support to the firm’s executives and investment professionals. Perks include 3 remote days per week, unlimited PTO, and insurance that is 100% paid by the employer.

Key Responsibilities

Leadership & Team Management

• Directly manage, mentor, and evaluate a team of 8 Executive Assistants supporting senior executives and investment teams.
• Establish clear performance expectations, provide professional development opportunities, and foster a collaborative, high-performance culture.
• Conduct regular team meetings to ensure alignment and consistent communication.

Operational Oversight

• Standardize administrative processes, procedures, and best practices across the EA team to ensure efficiency and consistency.
• Oversee executive scheduling, travel coordination, meeting preparation, and event logistics across the firm.
• Partner with IT, HR, and Facilities to resolve operational issues and support firm-wide initiatives.

Executive Support Strategy

• Serve as a strategic thought partner to the COO and senior leadership on optimizing executive support.
• Anticipate the evolving needs of executives and proactively adapt team structures and workflows.
• Step in to provide high-level executive support when needed.

Culture & Communication

• Promote a service-oriented, solutions-driven mindset within the EA team.
• Uphold strict confidentiality and discretion in handling sensitive information.
• Serve as a role model for professionalism, adaptability, and firm values.

Qualifications

• 10+ years of progressive administrative/operations experience, with at least 3 years in a leadership role.
• Prior experience in private equity, investment management, financial services, or professional services highly preferred.

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